Business continuity and disaster planning go hand in hand. As they prepare for disasters, business owners usually think about emergency numbers, evacuation plans and insurance issues. But what about technology in your offices? Do you have a plan to preserve important printed and structured materials? Are you aware of the dangers of your firm’s technology?
Technology risk assessment
The first step in estimating a company’s technology risk is to create inventories for computers, software, and other electronic items that require programming. After a crash, applications and hardware may need to be reinstalled and replaced. Having a list of hardware, legal licenses, applications, and software can help businesses budget for recovery.
Your inventory spreadsheet may contain information such as: name / type of electronic goods; Who uses it (for example: CEO’s desktop computer); Luggage space, RAM; Processor speed; Operating system (eg: Linux, Windows, Apple, etc.); Disk size; Server information; The date and place where the item was purchased. And accompanying hardware.
Assessing the hazards of printed and structured materials
Evaluate what can be done to prevent disaster in your offices. Many business owners plan major natural disasters, but fail to prevent the most common accidents, such as fires, water leaks, and mold damage.
Think about how much printed matter you lose will ruin your business. These documents may include deeds, client files, architectural plans, models, tax documents, X-rays, photographs, etc. Keep these documents in a safe place (maybe off site).
Also identify the hazards in your workplace. Are candles allowed? Are the firefighters in sight? Are there windows or pools outside the building? Is the office heated for the winter so that the water pipes do not rupture from the cold running temperature?
Every business should back up data from time to time. There are many ways to do this: on a CD or DVD, an external hard drive, or even online. Many businesses are keeping backup storage closed even in the event of a fire in the office.
When planning for data backup, think: What information is most important to save? How often will this information be backed up? How long will you save the electronic files? If files are lost, can they be retrieved quickly?
Don’t forget disaster recovery planning
No matter how prepared you are, sometimes disasters happen. In that case, designate a backup work site to make the office uninhabitable. Disaster planning also needs to include foot-catching plans. How long will it take to walk again? Where will all new or old equipment be stored after a disaster?
Keep contact with the disaster management specialist on your list of important business numbers. These professionals will help you perform the repair work properly for the first time so that secondary problems (such as mold from water damage) do not appear under the road. Document retrieval experts can help companies get back to business faster. Specialists can restore items such as photos, books or documents, and even X-rays.
It’s not pleasant to think about the worst case scenario when it comes to planning the future of the business. However, when it comes to business continuity, it’s not uncommon to plan for the worst. Protect your business assets: Prepare for technical disasters.
Flora Richards – Gustafsson, 2009